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Budget discussion prompts

Synthetic sports pitch cost: questions for reviewing proposals

Use these neutral questions to structure a conversation about project information and proposal scope. They are not Fieldform commitments, technical instructions or cost advice.

Explore the questions

Scope discussion

Are the proposals based on the same project information?

Do the proposals refer to the same site information, proposed pitch system, access constraints and associated works?

Where do they record assumptions, allowances, alternatives or exclusions? These are questions to discuss with the relevant suppliers and advisers.

01

Site information

Which surveys, excavation, disposal, formation and access items are shown?

02

Drainage and base

Which drainage, sub-base, edging and base items are identified?

03

Proposed pitch system

Which surface, shockpad, infill or marking items are named?

04

Associated works

Are fencing, gates, lighting, equipment, paths or reinstatement mentioned?

Proposal questions

Details to discuss with each supplier

  1. 01

    Listed inclusions

    Which work, materials and responsibilities does the proposal list?

  2. 02

    Assumptions and allowances

    Which items remain unconfirmed, and what basis does the proposal record?

  3. 03

    Listed exclusions

    Which surveys, approvals, utilities, ground, access or other items are excluded?

  4. 04

    Programme and completion

    Which timing, dependency, completion or handover details are stated?

Product information

Questions about care, warranties and later work

Does the proposal include any product, inspection or maintenance information?

Are warranty conditions, later replacement questions or responsibilities stated, or do they remain open for discussion?

  • Surface and component specification
  • Routine and specialist maintenance requirements
  • Warranty conditions and required documentation
  • Renewal assumptions and end-of-life responsibilities

Project information

Possible topics for a supplier conversation

Which of the following information is available, which is still being prepared and which does not apply?

This list is a set of neutral prompts only. Which information and specialist advice does the relevant project team consider necessary for this particular project?

  • Site address, ownership boundary, current photographs and available layout information
  • Required pitch size, intended sports use, specification and performance requirements
  • Topographical, utilities, drainage and ground information, including gaps still to be surveyed
  • Access widths, working hours, storage, deliveries, waste movements and other logistics constraints
  • Known earthworks, base and drainage requirements or the information needed to define them
  • Surface, shockpad, infill and line-marking requirements, with alternatives identified separately
  • Fencing, gates, goals, lighting and other associated works to include or exclude
  • Design responsibilities, planning status, approvals and information to be supplied by others
  • Target programme, operational restrictions, handover date and any phased working requirement
  • VAT basis, explicit exclusions, maintenance information and expected replacement responsibilities

Proposal discussion table

Questions for reading each proposal

Neutral prompts for discussing synthetic sports pitch proposals
Scope area Question to ask Detail to locate
Size, use and specification What dimensions, sports use and specification are named? Area, intended use, cited requirements and alternatives
Surveys and ground Which surveys, investigations and ground assumptions are stated? Information gaps, ground assumptions and named responsibilities
Access Which access or logistics details are stated? Delivery route, plant limits, storage, working hours and temporary provisions
Earthworks, base and drainage Which earthworks, drainage and base items are named? Quantities, build-up, tests, allowances and exclusions
Surface system Which surface-system components are named? Products, component build-up, cited requirements and alternatives
Fencing, goals and lighting Which fencing, equipment or lighting items are named? Quantities, dimensions, controls and named connection responsibilities
Design and planning Which design or planning items are named? Drawings, calculations, conditions, approvals and named responsibilities
Programme and logistics Which programme or logistics details are stated? Lead times, duration, dependencies, restrictions and completion basis
VAT and exclusions Which tax, exclusion or allowance details are stated? VAT basis, exclusions, provisional items and work assigned to others
Maintenance and replacement Which handover, maintenance or warranty details are stated? Information, visits, conditions, consumables and replacement assumptions

Published services

Existing Fieldform budget-related services

Which Fieldform pages discuss early cost and funding work?

Fieldform's Feasibility & Design page mentions indicative running costs, while its Financial Mapping page discusses maintenance and repair or renewal funds.

Related guidance

Continue planning the complete pitch

Construction planning

Questions for a pitch construction discussion

Explore neutral prompts about site information, the proposed system and associated works.

 Project example

See a restricted-access pitch build

Explore how access, fencing, below-surface construction and the pitch system came together.

Contact Fieldform

Discuss Fieldform's published consultancy services

Fieldform's website lists feasibility and design, financial mapping, procurement, planning and contract administration services.

Contact Fieldform